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BRITISH COUNCIL ARMENIA Печать

TITLE:  Finance and Resources Officer

TERM:  Full-time

START DATE:  1 May 2014

DURATION:  Indefinite with 3 month probation period

LOCATION:  Yerevan, Armenia

JOB RESPONSIBILITIES:

The role holder is expected to provide support to all British Council staff by ensuring understanding of country’s both local and corporate compliance with key financial controls, through daily control, maintenance and analysis of various processes, such as financial, Health and Safety and Resources. The role holder is expected to closely cooperate with regional finance and resources team. Also ensure compliance with local TAX legislation requirements by working together with Local Accounting Outsource Company and Legal Advising Companies. Specific responsibilities and duties are:

1. Finance (FABS OS07 role) and Tax

  • In-country invoice verification
  • Post journals
  • Conduct monthly travel claims audits
  • Send to HUB travel claims quarterly
  • Consolidate Cash Flow returns and remittance requests
  • Manage financial systems: SAP
  • Communicate SAP information with HUB (e.g. prepare spread sheet with requested cheque numbers, monitor bank statements, sort out unclear bank statement items)
  • Petty cash management: cash count, prepare payment forms for all transactions
  • Conduct e-banking operations: process bank transfers (payments to vendors, WHT payments, VAT payments, reimbursements of Exams fee to the candidates), currency conversion;
  • Maintain Local Corporate Credit Cards
  • Communicate with the Bank on unidentified transactions
  • Provide support in audit preparation and post-audit actions
  • Arrange regular meetings with Local Accounting Outsource Company on various financial documents and issues
  • Provide all the required documents to Local Accounting Outsource Company
  • In cooperation with the regional Business Support Services staff, contribute to the country financial planning and forecasting by providing data on staff cost averages, shared cost drivers and platform costs.

2. Financial Risk Management

  • In cooperation with regional Business Support Services staff, provide sufficient control over the processes related to cash and bank, compliance with local tax law, fraud and anti-money laundering and payroll and staff advances.
  • Consolidate the monthly Financial Compliance and Control Framework returns by checking the relevant information on these areas of control.

3. Programmes

  • Provide support to Programme Managers in local and corporate Finance
  • Provide consultations and support to all staff (Exams, Programmes) in Finance, resources and TAX issues.
  • Cooperate with Exams colleagues on problematic online fee payments.
  • Consult all Staff on Tax related issues, including complicated, complex cases.

3. Resources

  • Coordinate management and delivery of range of services ensuring the maintenance of plant, buildings, vehicles, equipment, assets in order to provide a safe, efficient working environment for staff and customers; manage inventory checks and listen to and understand the needs of users (staff and customers), to act on information received and, where appropriate, adapt premises and services accordingly.  
  • Coordinate procurement and contracting operations. Monitor and evaluate performance of the procurement and contracting processes including those followed by others.
  • Maintain contacts with the current suppliers, keep Resources, Programmes and Exams contract registers up to date
  • Preparing and updating the Approved Suppliers List and monitoring performance of the suppliers.
  • Prepare and update office or other British Council premises inventories
  • Manage timely payment system of all utility bills in order to maintain proper operation of the office

4. Human Resources

  • Prepare employment contracts and coordinate mandatory and essential online trainings for the whole staff
  • Provide support in gathering and communicating of necessary information on all regional and local HR related issues
  • Maintain and update human resources documentation (including individual staff files, leave records, signed performance portfolios, staff lists, organograms etc)
  • Keeping up-to date HR information (data-base, next of keen, cascade list, title list etc.)
  • Coordinate the recruitment process (help with the announcement process, prepare the applications and organise the shortlisting / interview processes)
  • Process flexible working record sheets
  • Provide support in the coordination of Armenia L&D programme and monitor related budget
  • Coordinate and support in country performance management procedures
  • Lead on the implementation and follow-up of the staff survey activities
  • Acting in line with corporate policies such as Equal Opportunities & Diversity and Child Protection.

5. IT Elevated user –to help Global IT team by acting as their on-site point of contact to help diagnose the extent and nature of incidents and undertaking basic technical routines under Global IS guidance following the GTI Elevated User Handbook.

REQUIRED QUALIFICATIONS:

  • Relevant graduate degree;
  • A minimum of 5 years work experience in financial management.
  • Basic knowledge of HR management and local accounting.
  • Fluent in Armenian and English, desirably also in Russian
  • Advanced IT skills with excellent knowledge of MS Office package
  • High self-organizational skills and sense of responsibility, accuracy, integrity and commitment;
  • Energetic, hands-on person, able to work under pressure;
  • High communication and networking skills, teamwork abilities;
  • Personal discipline and efficiency of actions.
  • ACCA Level 1 is optional
  • Knowledge of SAP is desired.

Please refer to the Role Profile document for more detailed description of the required qualifications.

APPLICATION PROCEDURES: Please fill in the provided application form referring to the Role Profile and the BC Behaviours dictionary. Send the completed form, quoting reference 021 in subject line, to Этот e-mail адрес защищен от спам-ботов, для его просмотра у Вас должен быть включен Javascript , by 17.00 on 10 March 2014. Applications are only accepted by e-mail. All queries related to the job vacancy should be sent to the abovementioned e-mail address. No phone calls, please.

Applications received after this date will not be accepted.

In support of your application, please provide evidence that you meet the following:

•           required behaviours

•           skills, knowledge and experience

•           any specialist qualifications stated in the person specification.

Before completing the application form please read the Information about the job, Guidance on completing the application form (contained in the application form document) and the BC Behaviours dictionary available for download.

Only shortlisted candidates will be contacted.

Please attach only documents supporting your evidence for meeting the essential or desirable competencies, skills and experience. No CVs please.

 

 

Our recruitment and selection policies ensure there is no unjustified discrimination on the grounds of age, disability or HIV/AIDS status, gender including transgender and marital status, political opinion, race/ethnicity, religion and belief, sexual orientation, spent convictions, socio-economic background, trade union activity or membership, on the basis of having or not having dependants, work pattern, or on any other irrelevant grounds.

We guarantee an interview to disabled candidates who meet the essential criteria.

 

application form

 
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